Checklists For Export Controls Issues Related To Laptops, PDA's, Digital Storage Devices, GPS Equipment Adn Associated Software

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Forms

• Checklist for License Exception - Baggage (PDF file)
• License Exception for Temporary Export of Trade Tools (PDF file)
• Public Domain Exclusion (PDF file)

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These checklists should be used to help determine whether an Emory University owned1 or controlled laptop, PDA, digital storage device, or global positioning system ("GPS"), as well as their associated software and technology, will require a license in order to be "exported."2 Researchers effectively export these items when they:

• Take the device, equipment, software and/or technology outside of the United States;
• Allow a person in a foreign country to use their devices or other equipment; or
• Allow a foreign national access their devices, equipment, software or technology in the United States (i.e., a "deemed export").

All of these activities qualify as exports under U.S. export control regulations and can trigger licensing requirements under U.S. export control laws.

This group of checklists is narrowly focused on research-related travel outside of the United States. License requirements will vary based upon the country you are traveling to and your intended use of the equipment while you are abroad.

In many cases, an "exclusion" from export controls regulations or a "licensing exception" will be available in order to export these devices, equipment, etc. These checklists are designed to help you determine whether your export will come within one of these exclusions or exceptions. You need meet the requirements of only one of the checklists in order to export your device, equipment, etc., without a license.

Researchers should review this group of checklists before engaging in any Emory sponsored or related travel.

If the checklists below indicate that your export does not fall within an exclusion or license exception, please contact your unit's designated individual for an analysis of whether an export license will be required. This analysis must occur before the equipment is exported. Please contact your unit's representative as soon as you know you will be engaging in future export activity. Obtaining a license can require several weeks, even months, and early contact with your Unit Administrator can help you to avoid serious delays.